thegenealogygirl


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Finding “Hidden” Records on FamilySearch

FamilySearch_Logo

If you are reading this, you are most likely familiar with searching for records on FamilySearch.  What you may not be familiar with are three types of “hidden” records you can utilize on FamilySearch – images that aren’t indexed but are part of a partially indexed collection; browse collections; and digitized microfilm collections in the catalog.

Hidden Record Type 1:

Images that aren’t indexed but are part of a partially indexed collection.  I will use some Québec records as my example.  Let’s start with the Québec search page on FamilySearch:

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You will notice at the top of the page it reads, “Québec Indexed Historical Records”.  It is important to note that not everything in this list is completely indexed.  As I scroll down the page I can see a list of Québec records, which also includes larger collections that have Québec records in them.

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Only a few collections are showing until I click “Show all 21 Collections”.

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As I scroll down the list, I am looking for any collection that has a camera beside it.  That means there are images in the collection.  Close to the bottom is a collection entitled, “Quebec, Catholic Parish Registers, 1621-1979”.  It has a camera icon which means there are images in the collection and it lists that there are 79,535 indexed records in the collection.  The question I have is, are there more records in the collection that aren’t indexed?  I simply click on the collection to go to the search page.

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Once I am on the search page I scroll to the bottom.  The collection has a browse option at the bottom that reads, “Browse through 1,399,175 images”.  This means that in this collection of 1,399,175 images, there are a little over 1.3 million records that are not indexed.  If I click that “Browse through 1,399,175 images” button, I can search the records like digital microfilm.

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I get this list of parishes to help me navigate the images.  I noticed one today that I have never seen before:

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How’s that for a parish name?  😉

Here is a parish that I regularly search:

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I click on the parish name again and get this:

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Then I can click on one of the date ranges and get this:

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It is basically a digital microfilm.  This particular collection is tricky to navigate because it contains such a large span of years and the years are written out like this “one thousand seven hundred forty seven”, except they are written in French.  Despite it being a bit trickier to navigate, it is totally worth it.  I get faster every time, it just takes a little practice.

Any collection that contains images has the potential to contain more images than indexed records.  If everything is indexed in a collection, you will not see the browse option at the bottom of the search page.  MANY indexed collections contain images that are not indexed.

Hidden Record Type 2:

Browse collections.  These collections are also accessed from a main search page.

We will go back to the Québec search page and scroll to the bottom.

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These collections are labeled as “Québec Image Only Historical Records”.  Most locales have several of these browse collections.  None of the records are indexed yet.  I clicked on “Quebec Notarial Records, 1800-1920”.

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You will notice that I have no search box, just the “Browse through 4,956,093” images link.  When I click that I am taken to this page:

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From here I can select a location, I chose Iberville:

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Then I choose a range of documents:

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Then I am once again looking at a digital microfilm.  This particular collection would be hard to use unless I have a time frame and location in mind for the record I am seeking.  That information would come from other good research.

Hidden Record Type 3:

Digitized microfilm collections in the catalog.  This particular type of record is brand new to me.  In fact, I have no idea when FamilySearch started doing this.  They snuck it in recently.  I discovered this record type while I was using microfilm at the FHL in SLC.  I had a list of Estate Files I was looking for.  I had found 6 and went looking for the 7th file when something wasn’t quite right.  That led me to look at the catalog entry for the microfilm to double check the information I would expect to find.  I thought maybe I had written the microfilm number down incorrectly.  This is the page I went to:

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I scrolled down to find my microfilm number in the collection of 419 microfilm to see this list:

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Ummmmmm… see those little camera icons on the right?!  This entire collection was digitized AFTER I had made my list of microfilm to search just shortly before going to the library.  When I click the camera I get a digital microfilm that looks like this:

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What on earth?!  When did FamilySearch start doing this???  The craziest part is that the images aren’t on the South Africa search page, not in the same grouping you can find here.

So.

Check the catalog, and check it again, and check it again.  I know that the rate of digitization far exceeds the rate of indexing but apparently FamilySearch can’t keep up with cataloging in an orderly fashion either?

One important last thought – FamilySearch often has images available that go away once the entire collection is indexed.  If you find an image that is important to your research, PLEASE, don’t assume the image will always be there.  Save a digital copy of that image.

And while we are on the subject of disappearing images, it is important to know that the contractual agreements that FamilySearch enters into with the owners of records can change at any time.  In fact, several collections that matter to me and my research are no longer available.  FamilySearch still holds the microfilm, but they are under lock and key because the contracts were renegotiated.

 

Have you been using these three types of “hidden” collections on FamilySearch?

 


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Search Strategies: Wildcards

gg, wildcards

If you are struggling to find a record, try using wildcards in your search terms.

Many websites allow wildcards and they are usually the same.  A ‘?’ represents one letter and an ‘*’ represents any number of characters.  This can come in handy when a name has been misindexed, misspelled on the original record, or if a name was spelled various ways during a person’s life.

Maffit and Moffit can both be found when M?ffit is searched.

Vickers and Vicars can both be searched with Vic*rs.

It is important to learn how wildcards function in the website you are using.  For instance, ancestry.com allows wildcards in your search but they don’t work with soundex matches, only exact or ranked searches.  You can learn more about wildcards on ancestry.com here and familysearch.org here.

Have you used wildcards?

 


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Search Strategies: Parent Search

gg, what is a parent search

Using a ‘Parent Search’ is one of my favorite search strategies.  It sifts out a lot of unnecessary information in your search return and helps you focus on just the family you’re searching for.  It’s also really helpful if a family moved around and you’ve lost track of them.  Sometimes the parent search will pick up a record in a location you didn’t know to look in.  And then boom – you pick up the family trail and you’re back in business.

So how do you use this marvelous technique?  Go to your favorite website.  In the search fields leave everything blank except for the parent’s names and hit search.  The results will vary depending on the website you are using.

Familysearch.org is probably the best for a parent search.  I seem to get the best results on their website.  Ancestry.com is okay for a parent search but you have to play with the search parameters a little bit more by choosing some of the names and telling it you want that exact name.  If you know a location you can use a parent search in a specific record collection on either website and get great results.

As with any search technique, start your search and then adjust and adjust and adjust until you get the results you were looking for.  You may start with just the parent names and then add a birth year range or a place.  Or you might search by the father’s first and last name but only the mother’s first name.  You may try a few spelling variations.  As you alter your search parameters you will get different results.  When you find a sweet spot, stay there and harvest the information.

Try a parent search today!

Want to borrow some of my ancestor’s names to see what all the fuss is about?  Go to familysearch.org, click on the ‘Search’ tab in the top center.  Use the names Seth Maffit and Emma Esther Jerrain.  Look at the results for a minute then take out Emma’s last name and search again.  The results are pretty awesome – everything on the first page is about their kiddos, half on the second and third pages and then by the fourth page we’re done.  Lots of records on an entire family with one search.

Using parent search is a great way to find a bunch of records quickly.  Give it a try, let me know how it works for you.  Happy searching!